Cologne. PremiumZulasser eG has added another important digital component to its approval software. A newly developed electronic vehicle file provides information about the entire history of the stored vehicle with just a few clicks.
PremiumZulasser eG

Electronic vehicle files complement registration software

Cologne. PremiumZulasser eG has added another important digital component to its approval software. A newly developed electronic vehicle file provides information about the entire history of the stored vehicle with just a few clicks. For example, scans of motor vehicle licenses (ZB 1) and letters (ZB 2), reports and much more can be stored in the digital archive, which not only the connected car dealerships but also legitimate third parties such as banks, leasing companies and insurance companies have access to.

“The connection of third-party systems is a real added value and a stand-alone feature of our electronic vehicle file,” emphasizes Boris Jansen, head of the software development department at the IT service provider Gedak in Kempen, North Rhine-Westphalia, who developed the tool for the Cologne cooperative. “All processes that previously required time-consuming and cost-intensive research on site at the car dealership can now be carried out online.” In addition to a maximum of transparency, the file offers fast, secure and paperless document management. It is also able to process large volumes such as up to 200,000 ZB 2 scans.

After a successful test run at the Speed Registration Service in Leipzig, the electronic vehicle file is now being gradually rolled out to other member companies of the cooperative. Heinz Sobieralski from Speed and board member of PremiumZulasser is enthusiastic about the time saved by the new software: “While we previously had to transfer the vehicle registration data into our systems by hand, the file reads the scan of the document using the OCR further developed by Gedak technology. The level of recognition and the associated automatic archiving is well over 95 percent,” he gives as an example. In addition, car dealerships could download ZB 2 scans from the digital archive in order to have reports prepared. This makes the postal service unnecessary. This saves time and costs. “Of course, the Toll meets all the requirements of the European General Data Protection Regulation,” emphasizes Sobieralski.